Do you remember the story about the ants and the grasshopper? It describes a grasshopper that sang all the way through the summer, while the ants were gathering food for the winter. When the winter cold reached the forest, the grasshopper had nothing to eat and had to beg the ants for food. The ants told it to sing the winter away.
Its a very old story with several interpretations, but we tell it to our kids to teach them how planning and time management affect our future and our productivity. Its a simple concept that describes how the actions we take in the present influence the outcome of our goals.
As we grow older, we like to indulge and treat ourselves to the little pleasures of life, like eating candy for breakfast or before lunch, using all our free time to play video games or stay up late and watch TV. As time passes by, these little pleasures can take over our life, without us noticing or recognizing them as real threats. They become our habits and start to dictate our life. When a deadline pops up, we dont think of the time we wasted ineffectively. We only wish the day lasted longer.
Why you need to be organized to be creative
Many people hide behind the theory of creative chaos and how it leads to great achievements. But if you care enough to research the theory, you will find out that it doesnt apply to your everyday life. It applies to a universal structure of a pattern much greater than what your mind can perceive and imagine, so what seems like a disorganized and chaotic pattern now, is actually a great plan that will unfold sometime in the future.
In your every day, human existence chaos is just what it is a state of utter disorder and confusion, leading only to more chaos. Lets put the theory in practice. Your desk is flooded with papers, documents, pens, erasers, and maybe even the book you read is peaking underneath some week old newspaper. If a coworker calls and asks for a document, you start looking for it on your desk, inside your drawers, and end up printing it out, just to avoid going through the mess. You didnt take the time to create different folders on your internet browser, to keep different types of bookmarks organized, so you try to think of the sites names and search it through your history. Your email is another story. Luckily, now you can just type a keyword in the search box and all emails with the keyword will appear. But there were times when you could look for a certain message for over an hour. Searching for a file on the computer is a quest for the most courageous and those with free time on their hands.
All this chaos only creates stress and headaches. At the time, you may convince yourself that you are in control of your time and space, and that you have everything you need handy and where you can see it. If you summarize, you will realize that you spend an hour every day looking for stuff. Thats at least 5 hours each week. Dont forget that these habits rub off on your personal life. You do the same in your kitchen, closet, hallway and we all know you have a chair designed to hold all the clothes you changed throughout the day, or week. Paying bills, scheduling appointments and organizing activities for your free time is also done at the last possible moment. No wonder you have no time.
As human beings, we tend to excel in finding and creating patterns. If our nature was designed differently, the ancient man wouldve extinct long ago. We dont live in caves anymore and we dont hunt wild animals for food, but our contemporary lifestyles awarded us with modern problems. Nowadays, if you keep your environment cluttered and you let time pass by without taking the effort to manage it effectively, you will upset the equilibrium between your personal and professional life. This equilibrium must remain balanced. Otherwise you are risking stress related diseases, professional failures and a number of limitations in your personal life. So if you have a pattern of letting the chips fall where they may, maybe its time to change it and learn a new one. One where you are in charge and in control of your time, and your life.
Planning is Key: Keep Lists and Use the Tools at your Disposal
A wise man once said that the plan is nothing, but planning is everything. We all have big plans about something. Its a great way to gain some perspective of your lifes objectives. But what many of us dont realize is that you need to determine the path of the plan, otherwise it may become a pretty picture to look at, something forgotten in the back of your mind.
Keeping lists is the best way to stay on the right track. The path to a certain goal may seem clear at the time, but suddenly you see yourself in the middle of the plan, jam-packed with paperwork, additional work and people asking you question, that require time and further effort on your part. All these obstacles can give you headaches and distract you from your goal.
Start making lists. Not just to-do lists all types of lists. Your diary is a type of list keeping habit, so is the grocery list on your refrigerator. You know how handy your diary is when you are trying to remember when the last fight with your friend was, so lets show you different types of lists, so you can decide which will become your lifesaver:
Shopping Lists these are necessary in every household. You will want to write down everything you need to buy the moment you take the last out of the refrigerator. Have a board in your kitchen, to pin stickers on, or keep them in a pile on the fridge itself. In time, you will know which products you need to buy weekly and which are your monthly purchases. You can make tables on the computer, containing the products you buy weekly, and just add the new products under the weekly ones.
Another stressful and time-consuming hassle we often encounter is gift shopping. Christmas, mothers day, fathers day, you name it. Whos to say you cant plan gifts in advance. Keep your notebook handy in case you come across something you think someone if your life might like. You may not remember all the gift ideas youve bumped into throughout the year, so when a big event like New Years or a birthday comes along, you can just take your notebook out and use is as a cheat sheet.