Learning Express Editors - Getting Organized at Work
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How often do you forget to return phone calls? Miss deadlines? Waste time searching for telephone numbers, papers, and supplies? Following the simple 20-step program in Getting Organized at Work will teach you recognize and eliminate bad habits, and develop a system of organization that works, so you can take control of your workspace.
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All rights reserved under International and Pan-American Copyright Conventions. Published in the United States by LearningExpress, LLC, New York.
Library of Congress Cataloging-in-Publication Data
Sova, Dawn B. Getting organized at work / Dawn B. Sova. p. m.(Basics made easy) Includes index. ISBN 1-57685-144-3 1. Office management. 2. Time management. 3. Office layout. 4. Office practice Automation. I. Title. II. Series. HF5547.S647 1998 650.1dc21 98-27450 CIP
Printed in the United States of America 9 8 7 6 5 4 3 2 1 First Edition
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Page iii
CONTENTS
Introduction
v
Section I Setting Priorities
1
Chapter 1 Targeting Your Needs
3
Chapter 2 Becoming Organized by Design
11
Section II Organizing Your Time
19
Chapter 3 Becoming a Time Tamer
21
Chapter 4 Exploiting Peripheral Time
33
Chapter 5 Turning the Telephone into a Tool
41
Chapter 6 Focusing On Professional, Not Social, Tasks
51
Chapter 7 Managing Tasks Effectively
59
Page iv
Section III Organizing Your Desk Environment
69
Chapter 8 Arranging Your Desk Location
71
Chapter 9 Organizing Your Desk
79
Chapter 10 Organizing Your Files
87
Chapter 11 Using Color Coding to Get Organized
95
Chapter 12 Creating a Place for Everything
101
Section IV Getting Organized with Technology
109
Chapter 13 Exploiting the Potential of Fax and E-mail
111
Chapter 14 Organizing Your Computer Files
119
Chapter 15 Eliminating Clutter with Your Computer
129
Chapter 16 Using Spreadsheets to Get Organized
137
Chapter 17 Using The Internet to Get Organized
147
Section V Merging and Purging Information
157
Chapter 18 Retaining and Removing Records
159
Chapter 19 Destroying Files Safely
167
Section VI Staying Organized
173
Chapter 20 Maintenance Tips for Staying Organized at Work
175
Appendix Additional Resources
181
Page v
INTRODUCTION
What's the problem?
The office manager asks for notes on a report or for the file that you should have returned a week ago. You promise to come up with itas soon as you plow through the mountain of papers and folders on your desk and the surrounding floor.
"I know where everything isjust give me a little time to find it. Is that so bad? Hey, my desk may be a mess, but I know where everything is."
Does that sound like you? If so, maybe you should slowly replay in your mind the last time that you had to find an important piece of information in your cluttered work space.
Are you impressed with what you remember? Did you look like a polished professional while shoving piles of paper aside, moving boxes, and flipping through folders? Probably not.
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