Elizabeth L. Chesla - Improve Your Writing for Work
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All rights reserved under International and Pan-American Copyright Conventions. Published in the United States by LearningExpress, LLC, New York.
Library of Congress Cataloging-in-Publication Data
Chesla, Elizabeth L. Improve your writing for work / Elizabeth Chesla 1st ed. p. cm. (The basics made easy) Includes index. ISBN 1-57685-061-7 1. Business Writing I. LearningExpress II. Title. III. Series. HF5718.3.C465 1997 808'.06665 dc21 97-21549 CIP
Printed in the United States of America 9 8 7 6 5 4 3 First Edition
For Further Information For information on LearningExpress, other LearningExpress products, or bulk sales, please call or write to us at: LearningExpress 900 Broadway Suite 604 New York, NY 10003 212-995-2566
LearningExpress is an affiliated company of Random House, Inc.
Distributed to the retail trade by Random House, Inc., as agent for LearningExpress, LLC Visit LearningExpress on the World Wide Web at www.learnx.com
Page v
CONTENTS
1 Why You Need This Book
1
Section 1: The Basics of Writing for Work
7
2 What Is Workplace Writing?
9
3 Clearly Stating Your Main Idea
17
4 Clearly Supporting Your Main Idea
25
5 Organizing Your Ideas
33
Section 2: Getting Your Message Across Clearly
47
6 Reporting
49
7 Conveying a Positive or Neutral Message
57
8 Conveying a Negative or Unpleasant Message
67
9 Writing Procedures and Instructions
77
10 Reviewing
85
11 Convincing
91
Section 3: Basic Workplace Writing Formats
97
12 Letters
99
13 Memos
111
14 Reports
119
15 Proposals
127
Section 4: Tips for an Easy Read
133
16 Introductions and Conclusions
135
17 Writing Clearly
143
18 Writing with Style
153
19 Revising Strategies and Checklists
161
20 Editing Strategies and Checklists
171
Appendix: Additional Resources
181
Page 1
Chapter 1 Why You Need This Book
Some people go into a cold sweat at the thought of having to write anything at all formal, like a memo or report for work. Others might not be so intimidated, but they still need help in getting their ideas down on paper. Are you one of those people? Then this book is for you.
Who would have thought you were going to do so much writing in your job? Reports, evaluations, equipment requisitions, suggestions to management, letters and memoseven though you may not be a manager (yet), you end up doing more writing than you would have thought possible.
And here's the rub: your supervisor and your coworkers judge you on how you express yourself in writing. Writing probably isn't the main part of your job, but you still need to be able to get your ideas across clearly and correctly, in the form that's expected in your workplace. You probably picked up this book because you think you need help with
Page 2
your writing, so that you can succeed in your present job and be prepared for the next step up.
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