Bonnie Biafore - QuickBooks 2012: The Missing Manual
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Copyright 2011 O'Reilly Media, Inc.
OReilly Media books may be purchased for educational, business, or sales promotional use. Online editions are also available for most titles: .
Nutshell Handbook, the Nutshell Handbook logo, the OReilly logo, and The book that should have been in the box are registered trademarks of OReilly Media, Inc. QuickBooks 2012: The Missing Manual , The Missing Manual logo, Pogue Press, and the Pogue Press logo are trademarks of OReilly Media, Inc.
Many of the designations used by manufacturers and sellers to distinguish their products are claimed as trademarks. Where those designations appear in this book, and OReilly Media, Inc. was aware of a trademark claim, the designations have been printed in caps or initial caps.
While every precaution has been taken in the preparation of this book, the publisher and authors assume no responsibility for errors or omissions, or for damages resulting from the use of the information contained herein.
Bonnie Biafore has always been fascinated with math in its practical and more esoteric forms. As an engineer and project manager, shes thorough and steadfastly attentive to detail but redeems herself by using her sick sense of humor to transform these drool-inducing subjects into entertaining reading. She writes about personal finance, investing, accounting, and project management. Her NAIC Stock Selection Handbook won major awards from the Society of Technical Communication and APEX Awards for Publication Excellence (but the raves she receives from beginning investors mean much more to her).
Bonnie is also the author of OReillys Microsoft Project 2010: The Missing Manual, Personal Finance: The Missing Manual, Quicken 2009: The Missing Manual, and Online Investing Hacks. She writes a monthly column called WebWatch for Better Investing magazine and is a regular contributor to www.interest.com. As a consultant, she manages projects for clients and wins accolades for her ability to herd cats.
When not chained to her computer, she hikes and cycles in the mountains, walks her dogs, takes aerial dance classes, and cooks gourmet meals. You can learn more at Bonnies website, .
Dawn Mann (editor) is associate editor for the Missing Manual series. When not reading about QuickBooks, she beads, hikes, and causes trouble. Email: .
Jasmine Perez (production editor) spends her free time cooking vegetarian meals, listening to her favorite freeform radio station, WFMU, and going on adventures whenever possible. Email: .
Elaine Brown (technical reviewer) received her Accounting M.S. degree from UCLA, has over 13 years of experience in public accounting, and more than 30 years of experience as a CFO/corporate Controller and small business entrepreneur. Elaine is also a lady tenor in the National Historic Mission San Juan Capistrano Basilica Choir. Beware the singing accountant! Website: www.elainebrownassociates.com.
Julie Van Keuren (proofreader) is a freelance writer and editor based in Billings, Montana. In her spare time, she enjoys swimming, biking, running, and (hey, why not?) triathlon. Email: .
Behind the scenes, a throng of folks work hard to make a book (and me) look as good as we do. I am always grateful for the improvements that people make to my writing. My words (and bookkeeping) are better for it. Dawn Mann outdid herself this year piloting this book through the shoals of publishing. Special thanks to Fred Brown for building an index that helps you find all the information you want (especially important given the complete absence of an index in QuickBooks Help).
I also want to thank the technical reviewer, Elaine Brown. She provided dozens of examples of how things work in the real accounting world and was brave enough to help me understand some concepts that had eluded me so far. And last, but definitely not least, my agent Neil Salkind deserves an award for his unwavering support for more than a decade.
Bonnie Biafore
Thousands of small companies and nonprofit organizations turn to QuickBooks to keep their finances on track. And over the years, Intuit has introduced various editions of the program to satisfy the needs of different types of companies. Back when milk was simply milk, you either used QuickBooks or you didnt. But now, when you can choose milk from soybeans and rice as well as cows, and with five different levels of fat, its no surprise that QuickBooks comes in Simple Start, Pro, Premier, Online, and Enterprise editions (which, in some cases, are dramatically different from their siblings), as well as six industry-specific editions. From the smallest of sole proprietorships to burgeoning enterprises, one of these editions is likely to meet your organizations needs and budget.
QuickBooks isnt hard to learn. Many of the features that youre familiar with from other programs work just the same way in QuickBookswindows, dialog boxes, drop-down lists, and keyboard shortcuts, to name a few. And with each new version, Intuit has added enhancements and new features to make your workflow smoother and faster. The challenge is knowing what to do according to accounting rules, and how to do it in QuickBooks.
Despite the fluctuating size of the tax code, accounting and bookkeeping practices dont change much each year. The changes in QuickBooks 2012 are mostly small tweaks and subtle improvements, but a few additions might be just what youve been waiting for:
Changing the process for creating a new company file is something of a tradition at Intuit. The ) now opens as soon as you choose the command to create a new company file. The window steps you through entering the 411 about your company; choosing settings appropriate for your type of business; and setting up customers, vendors, employees, items you sell, and bank accounts.
In addition to batch invoices for the same items and amounts ().
You can create a batch of timesheets if you enter the same timesheet info for several employees or vendors ().
The new Inventory Center () looks like other QuickBooks centers, such as the Customer Center. Inventory items appear on the left side of the window, while details and transactions related to the selected inventory item appear on the right.
Integration with Excel has gotten a lot smarter. Now you can export reports to Excel and update data in existing worksheets without mangling their formulas and formatting ().
You can now obtain report templates from others in the Intuit Community () and share report templates youve created.
QuickBooks Help now provides a single way to access all your help options. You can search QuickBooks Help and troubleshooting topics, as well as view questions and answers from the Intuit Community all from the Have a Question? window ().
With the To Do List (), you can set up tasks, phone calls, emails, meetings, and appointments with leads, customers, or vendors.
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