Rizwana Saheed - Payroll: A Practical Guide to New Zealand Payroll Administration

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Product Information

About Wolters Kluwer

Wolters Kluwer enables legal, tax, finance, and healthcare professionals to be more effective and efficient. We provide information, software, and services that deliver vital insights, intelligent tools, and the guidance of subject-matter experts.

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A catalogue record for this book is available from the National Library of New Zealand.

ISBN 978-1-77547-239-1 (eBook)

2017 CCH New Zealand Limited

Published by CCH New Zealand Limited

First published 2000

This edition published November 2017

All rights reserved. No part of this work covered by copyright may be reproduced or copied in any form or by any means (graphic, electronic or mechanical, including photocopying, recording, recording taping, or information retrieval systems) without the written permission of the publisher.

Foreword

Payroll administration is an activity that manages one of the largest costs incurred by any business. Payroll also works with numerous rules and regulations set by the legislation and by the terms and conditions agreed upon between employees and their employers the nature of both is constantly changing. Getting payroll wrong can cause substantial risk to the business in terms of legal action, cost and undermining the relationship between employers and their employees.

Payroll cannot be run through the click of a button in a payroll system. Payroll is about an individual or a team that has the knowledge and the skills to interpret legislation and the terms and conditions of employment with IT savvy and problem-solving skills to ensure that employees are paid on time and correctly.

Covering every facet of payroll administration, the 2017 edition of Payroll: A Practical Guide to New Zealand Payroll Administration provides an essential resource for payroll professionals and anyone associated with paying staff. It gives an end-to-end process guide for the paying of staff and includes information on how to ensure that payroll is set up and run in the most efficient manner. This guide applies to any payroll situation and is recommended as the payroll handbook for payroll professionals. It provides access to the skills and knowledge that will improve your standing as a payroll administrator.

Warick Heads (BCom)
National Director Payroll Services
Crowe Horwath (NZ) Limited

Publishers Acknowledgments

We wish to thank the following who contributed to and supported this publication:

General Manager: Julie Benton

Head of Content: Andrew Campbell

Editor: Sally Sprosen

Composition Editor: Barbara Hodgson

Indexer: Carol Linthwaite

Cover Designer: Envisage Design

About the Authors

	Warick Heads, BCom (Author of Part 1), is the National Director of Payroll Services at Crowe Horwath. He leads a team of 13 payroll administrators, who provide payroll outsourcing solutions to employers the length and breadth of New Zealand. Processing numerous payrolls in any one-month period, the Crowe Horwath payroll team has exposure to every facet of payroll-related issues that can occur when employing and paying staff.
Waricks team has over 100 years of combined experience in the payroll industry, and is passionate about providing an exceptional payroll-outsourcing solution for employers throughout New Zealand. Warick completed the NZPPA certificate in payroll management in 2015, and gained the accreditation level of Professional Payroll Practitioner. Warick has presented at the annual NZPPA conference, NZPPA payroll leaders summit in 2014, and his team provide CCH Payroll webinars on a regular basis.
	Rizwana Saheed, BCom (Hons), MTaxS (Author of Part 3), works as a CCH tax analyst and has over fifteen years of experience working in the tax field. Before joining CCH, she spent three years working with KPMG in the tax division. Prior to that, she spent two years with Gosling Chapman in a mixed business advisory services/tax role.
Rizwana has worked on CCHs Question and Answer Service and has contributed to a number of publications, including Foundations of New Zealand Taxation Law and A Practical Guide to Taxing Property Transactions.
Part 2 was updated by the CCH employment law editors.

Introduction to Running Your Payroll

Editorial information

Key Points

Administering the payroll is one of the most critical functions of your business and, perhaps, one of the most demanding.

There will be times when staff will treat you as financial expert, legal sounding board, accountant, technical guru, software expert, computer programmer and employee relations adviser. In fact, you may be the owner/operator of a business, a payroll administrator or someone with other duties who has been assigned the role of payroll administrator. It is important to be very clear about your functions and the expectations of your employer.

This Guide, Payroll A Practical Guide to New Zealand Payroll Administration, is written for the Payroll office. The essential components of all pay office functions and procedures are clearly explained so that help is at hand when needed. The Guide does not aim to be a human resources manual or a text on employment law, but it does offer an overview of the Employment Relations Act 2000, which provides the basic structure for industrial relations in New Zealand identifying and explaining those employment laws that are particularly relevant to payroll administrators. The Payroll office has an important role in double checking certain aspects of the work done by those hiring employees, managers and human resource personnel.

1.1 Overview

You are responsible for perhaps the most critical function within your business paying those most valuable assets, the employees. Incorrect or late payments can result in employee disputes, with attendant loss of goodwill, an additional cost to the business in rework and severe fines and penalties from Inland Revenue and other government agencies. At best, these slip-ups are costly and, at worst, they can cripple the organisation.

Each day you will deal with several rules based on your businesss internal policies, applicable employment agreements, regulations and statutory requirements, most of which are subject to regular changes. No sooner have you come to grips with a complex issue than it changes sometimes radically.

Employees come to you with problems and queries. Demands from other areas of your business may mean that not only must you ensure that your obligations to the administration of the payroll are met, but you must also attend to forecasting and budgeting, carry out other office duties or attend to your day job.

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