DK - Project Management

ESSENTIAL MANAG ERS

Produced for DK by D ynamo Ltd 1 Ca thedral Court , S outhernhay Eas t, Ex eter, EX 1 1 AF Written by Pet er H obbs Senior Art Edi tor Helen Spencer Senior Editor Chauney D unford US Ed itor Kary n Ge rhard Jacket Design Devel opment Manager Sophia M TT Jacket Designers Akiko Ka to, Juhi Sheth Producer Nancy-Jane Maun Product ion Editor Gillian Reid Senior Managing Ar t Editor Lee G rif ths Managing Editor Gareth Jones Associat e Pu blishing Direct or Liz W heeler Art Direct or Karen Self Design Direct or Philip O rmerod Publishing Direct or Jonathan Metca lf This Ameri can Edit ion, 2021. Fir st Ameri can Edit ion, Published in th e Un ited Sta tes by DK Publ ishing 145 0 Broa dway, Suit e 80 1, Ne w Yo rk, NY 10 Copyright 8, 2 Dor ling Kinders ley L imited DK, a Div ision of Pe nguin Random Hou se L LC 21 22 23 24 25 1 0 9 8 7 6 5 4 3 2 1 001 3231 Dec/ All r ights reserv ed. W ithout limiti ng t he r ights under th e co pyright reserv ed above, no p art of t his publica tion may b e re produced, st ored in or int roduced into a ret rieval syst em, o r tr ansmitt ed, i n an y for m, o r by any m eans (el ect ronic, mechanical , pho tocopying, recording, or o therw ise) , wi thout the prior wr itte n permission of th e co pyright owner . Pu blished in Gr eat B ritain by Do rling Kindersley Limit ed. A ca talog record for thi s bo ok i s ava ilable from th e Li brary of C ongress. ISBN 9 78- 0- 40-35 04-9 DK bo oks are a vailable at s pecial discounts whe n pu rchased in bu lk fo r sa les promotions, premiums, fu nd-raising, or e ducationa l us e. Fo r de tails, conta ct: DK Pub lishing Speci al Ma rkets , 14 50 Broa dway, Suit e 80 1, Ne w Yo rk, NY 10 or Spe cialSales@ dk.com Printed in Ch ina www. dk.com This b ook was made with Fore st Stewardship Council ce rti ed paper one s mall s tep in DK s co mmitment to a s ustai nable fut ure. For m ore information, go to ww w. dk.com /o ur- green-pledge

Introduct ion Chapter 1 Thinking pr oject What is a p roject? The project sequence Dening the team Being projec t manag er Working with your sp onsor Documenting progress Chapter 2 Setting u p a pro ject Initiating the project Building a p roject t eam Analyzi ng stake holders Dening the details Developing a business case Managing ri sk Planning th e project Estimatin g time Representin g the pla n Chapter 3 Managing wo rk in pr ogress Making time f or the pr oject Delegating eecti vely Maintaining mome ntum Communicating successful ly Reviewing p rogress Managing pro ject in formation Monitoring costs Managing change s to scop e Chapter 4 Going live Implementing the project Preparing f or handover Handing over the project Evaluating suc cess Reviewing t he process Index Acknowledgments

6 / INTR ODUCTION

INTRODUCT ION / 7 Project man agement is the skil l of moving from ideas to results and, as such, is app licable to ever y signicant initi ative we are assi gned or think up ourselves. T od ay, individual s, orga nizations, and nations need proje ct mana gement skills more than ever in a world tha t values indiv idual and collec tive initiative abo ve just abou t any other att ribute. Project Manage ment outlines a ran ge of pract ical understandin gs and skills that will make your projects both success ful and sati sfy ing. It will provide you with comm on-sense sol utions to the project man agement issues y ou will face as you plan and impleme nt project s, and th e tools, tips, and techniques it contains are intend ed to help you achieve consistent suc cess with minim um resources. T his includes advice on the b est approaches, ch oosing the ri ght soft ware, and managing projec ts with remote team members . Although the bo ok is writ ten for thos e taking their rst steps in project ma nagement, it al so oers helpful reminders to those with mor e experience. In the nal analysis, your success as a pr oject manager comes down to you. It will depe nd on your ability to make your vision of what can b e more inuential in your tho ughts and ac tions, an d those of others, than the reality of what curr ently is. I f the following pages gui de, challenge, and energ ize you in this quest , they will ha ve fullled th eir purpo se.

Projects are the m echanism by which organizations and individua ls change and adapt to take advantage of new oppor tunitie s or to counter threats . In a world in which business competitivene ss is based on a search for new prod ucts and ways to do things, we can all impro ve our prospe cts by thinking: W here is the projec t in my current situa tion?

WHAT IS A PROJECT ? WORKING WITH YOUR SPON SOR DEFINING THE TEAM THE PROJECT SEQUENCE DOCUMENTING PROGRE SS BEING PROJECT MANAGER

10 / THIN KING PR OJECT What i s a pr oject? What makes a task a project? Projects are the way in which human c reativity is most e ectivel y harne ssed t o achieve tang ible, lasting r esults. In the pas t they may h ave been called somet hing dier ent, but building a pyramid, painting a cei ling, or founding a nation all required vision, pla nning, and co ordinated eort the essential features of what we n ow call a project. In pract ical term s, just about a ny initiativ e or piece of w ork that is too la rge or unf amiliar to be completed successfu lly without some me asure of preparati on and pla nning can, a nd usually should, be approached as a proj ect. A project i s a piece of wor k that is desi gned to bri ng about an agre ed benecial chang e within a xe d time frame usi ng specied r esources. Projects u sually require th e coordinated ac tivity o f a number of pe ople to achieve that out come, and oft en incorpora te an element of ri sk. The projects i n this book fo cus on change in or ganizations, and ru n for a dened length of t ime alongside the d ay-to- day wo rk of an organizati on. Vision, planning , and coordinated eort the essentia l featur es of a project A project is a one- o scope of work dened by thre e parameters time, cost , and quality of organiza tions beli eve that project managemen t is critica l for good performanc e and success