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John Walkenbach - 101 Excel 2013 Tips, Tricks and Timesavers

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John Walkenbach 101 Excel 2013 Tips, Tricks and Timesavers
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Unlock new levels of Excel functionality Nobody knows Excel like John Walkenbach. This hand-picked collection of tips and tricks helps you squeeze more functionality from this complex program and take your Excel skills to the next level. Learn to use a workbook in your browser, fine-tune formatting, send personalized e-mail from Excel, hide and lock your formulas, use pivot table slicers and timelines, and so much more. If youre already using Excel on a regular basis but know it has capabilities you havent tapped, open this book and let Mr. Spreadsheet open the door to a new range of Excel 2013 possibilities. Let Mr. Spreadsheet show you how to: Generate a list of filenames or sheet names Avoid font substitution for small point sizes Edit formulas in dialog boxes Use Flash Fill to extract or combine data Save shapes, charts, and ranges as images

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101 Excel 2013 Tips, Tricks & Timesavers

Published by
John Wiley & Sons, Inc.
111 River Street
Hoboken, NJ 07030-5774
www.wiley.com

Copyright 2013 by John Wiley & Sons, Inc., Hoboken, New Jersey

Published by John Wiley & Sons, Inc., Hoboken, New Jersey

Published simultaneously in Canada

No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978) 750-8400, fax (978) 646-8600. Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, (201) 748-6011, fax (201) 748-6008, or online at www.wiley.com/go/permissions.

Trademarks: Wiley and the Wiley logo are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates in the United States and other countries, and may not be used without written permission. Excel is a registered trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. John Wiley & Sons, Inc., is not associated with any product or vendor mentioned in this book.

Limit of Liability/Disclaimer of Warranty: The publisher and the author make no representations or warranties with respect to the accuracy or completeness of the contents of this work and specifically disclaim all warranties, including without limitation warranties of fitness for a particular purpose. No warranty may be created or extended by sales or promotional materials. The advice and strategies contained herein may not be suitable for every situation. This work is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional services. If professional assistance is required, the services of a competent professional person should be sought. Neither the publisher nor the author shall be liable for damages arising herefrom. The fact that an organization or Website is referred to in this work as a citation and/or a potential source of further information does not mean that the author or the publisher endorses the information the organization or Website may provide or recommendations it may make. Further, readers should be aware that Internet Websites listed in this work may have changed or disappeared between when this work was written and when it is read. FULFILLMENT OF EACH COUPON OFFER IS THE SOLE RESPONSIBILITY OF THE OFFEROR.

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For technical support, please visit www.wiley.com/techsupport.

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Library of Congress Control Number: 2013936846

ISBN: 978-1-118-64218-4; ISBN: 978-1-118-64232-0 (ebk); ISBN: 978-1-118-65106-3 (ebk); ISBN: 978-1-118-65114-8 (ebk)

Manufactured in the United States of America

10 9 8 7 6 5 4 3 2 1

About the Author

John Walkenbach is a leading authority on spreadsheet software, and principal of J-Walk and Associates Inc., a one-person consulting firm based in southern Arizona. John is the author of more than 50 spreadsheet books and has written more than 300 articles and reviews for a variety of publications, including PC World, InfoWorld, PC Magazine, Windows, and PC/Computing. John also maintains a popular website (The Spreadsheet Page, http://spreadsheetpage.com ) and is the developer of several Excel utilities, including the Power Utility Pak, an award-winning add-in for Excel. John graduated from the University of Missouri and earned a Masters and PhD from the University of Montana.

Publishers Acknowledgments

Were proud of this book; please send us your comments at dummies.custhelp.com . For other comments, please contact our Customer Care Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993, or fax 317-572-4002.

Some of the people who helped bring this book to market include the following:

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Supervising Producer: Rich Graves

Vertical Websites Associate Producers: Josh Frank, Marilyn Hummel, Douglas Kuhn, Shawn Patrick

Editorial Assistant: Annie Sullivan

Sr. Editorial Assistant: Cherie Case

Composition Services

Project Coordinator: Katherine Crocker

Layout and Graphics: Melanee Habig

Proofreader: Melissa Cossell

Indexer: BIM Indexing & Proofreading Services

Publishing and Editorial for Technology Dummies

Richard Swadley, Vice President and Executive Group Publisher

Andy Cummings, Vice President and Publisher

Mary Bednarek, Executive Acquisitions Director

Mary C. Corder, Editorial Director

Publishing for Consumer Dummies

Diane Graves Steele, Vice President and Publisher

Composition Services

Debbie Stailey, Director of Composition Services

Introduction

Excel is a very popular program. Millions of people throughout the world use it on a regular basis. But its a safe bet that the vast majority of users have yet to discover some of the amazing things this product can do. If Ive done my job, youll find enough useful information in this book to help you use Excel on a new level.

What You Should Know

This book isnt a beginners guide to Excel. Rather, its a book for those who already use Excel but realize that they have a lot more to learn. This book contains 101 tips and tricks that Ive learned over the years, and Im certain that about 99 percent of all Excel users will find something new and useful in these pages.

If you have absolutely no experience with Excel, this book might not be the best choice for you. To get the most out of this book, you should have some background in using Excel. Specifically, I assume that you know how to accomplish the following tasks with Excel:

Create workbooks, insert worksheets, save files, and perform other basic tasks.

Navigate through a workbook.

Use the Excel Ribbon and dialog boxes.

Use basic Windows features, such as file management and copy-and-paste techniques.

What You Should Have

To use this book, you need a copy of Microsoft Excel 2013 for Windows. If you use an older version of Excel, some of the tips wont apply.

As far as hardware goes for the computer you use to run Excel, the faster, the better. And, of course, the more memory in your system, the happier youll be.

Conventions in This Book

Take a minute to skim this section and become familiar with some of the typographic conventions used throughout this book.

Formula listings

Formulas usually appear on a separate line in monospace font. For example, I might list the following formula:

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