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David Hawley - Excel Hacks

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If you think that getting creative with Excel means the underhanded tweaking of numbers, think again. Excel Hacks shows even the most experienced users how to do things with Excel they might never have thought of doing--and lets them have a little fun while theyre at it.

Microsoft Excel is not just the dominant spreadsheet in the world; its also one of the most popular applications ever created. Its success lies not only in its power and flexibility, but also in its streamlined, familiar interface that casually conceals its considerable capabilities. You dont need to know everything that Excel can do in order to use it effectively, but if youre like the millions of Excel power users looking to improve productivity, then Excel Hacks will show you a wide variety of Excel tasks you can put to use, most of which are off the beaten path.

With this book, Excel power users can bring a hackers creative approach to both common and uncommon Excel...

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Excel Hacks increases productivity with Excel and gives you hours of "hacking" enjoyment along the way. " name="description"/>
Excel Hacks
David Hawley
Raina Hawley
Editor
Simon St. Laurent

Copyright 2009 O'Reilly Media, Inc.

OReilly Media Dedication For our girls Aleisha and Kate SPECIAL OFFER - photo 1

O'Reilly Media

Dedication

For our girls, Aleisha and Kate

SPECIAL OFFER: Upgrade this ebook with OReilly

for more information on this offer!

Please note that upgrade offers are not available from sample content.

Credits
About the Authors

David and Raina Hawley provide business applications, training andtutoring in all aspects of Excel and VBA for Excel through OzGridBusiness Applications in Western Australia.

David Hawley has spent the last 12 years creating businessapplications using Excel and VBA for Excel on a day-to-day basis. Heproduces a monthly newsletter containing information on the use ofExcel and VBA for Excel. He runs and maintains a popular Excel forumon the OzGrid site.

Raina Hawley lectures in industry and in the college educationsystem, and is a registered workplace assessor. Raina runs the OzGridoffice and administration side of the business, and works in Excelsolutions alongside her husband. They offer hundreds of Excel Add-Insand business software designed for data analysis in all industryareas through their web site at http://www.ozgrid.com. They live in Bunbury,Western Australia with their two children.

Contributors

The following people contributed their hacks, writing, andinspiration to this book:

  • Andy Pope started working for Digitab in 1986 as a junior programmer,mostly using Fortran. Digitab is a data-processing bureau situated inLondon. Andy now deals with all IT issues for Digitab and hasinstalled the companies network infrastructure, purchased IT hardwareand software, installed and maintained mainframes, mini-frames,servers, and desktop PC's, and now also provides support to userswith both software and hardware support. He currently writescustomized solutions for reporting projects, using Office and VBA. Hehas his own web site at http://www.andypope.info/.

  • Paul Bausch is an accomplished Web Application Developer and is acocreator of the popular weblog software Blogger (see http://www.blogger.com/). He cowrote We Blog: Publishing Online with Weblogs (JohnWiley & Sons), and posts thoughts and photos almost daily to hispersonal weblog, onfocus (http://www.onfocus.com/).

  • Simon St.Laurent is an Editor with O'Reilly and Associates, Inc.Prior to that, he'd been a web developer, network administrator,computer book author, and XML troublemaker. He lives in Dryden, NY.His books include XML: A Primer , and XML Elements of Style . He is a contributingeditor to xmlhack (http://www.xmlhack.com) and an occasionalcontributor to XML.com (http://www.xml.com). For more informationabout Simon's books and projects, see http://simonstl.com.

Acknowledgments

First and foremost, we would like to thank our parents, Walter andBeryl Fenlon and Mike and Marlene Hawley, for without their love andsupport, we never would have made it through.

Thanks must also go to John Read, who gave us great guidance alongthe way, and to the team at O'Reilly, especiallySimon, for all the hard work that has been put into this book. AndyPope must be thanked also for the hacks he contributed, and we haveto mention all the visitors to our web site and forum, who helped usidentify some of the most common issues that people face.

Finally, we must thank Aleisha and Kate, as always, our inspiration.Their understanding and extra efforts to be good while the book wasin progress will be remembered!!

Preface

Millions of Microsoft Excel users are busy creating and sharingspreadsheets every day. Indeed, the spreadsheet has grown from apowerful convenience to a transformative foundation for manybusinesses, driving decision-making around the planet.

Although Excel is a critical tool, many Excel users know only about asubset of its functionality. They utilize the pieces they need, oftenreusing more complex pieces from existing templates, anddon't dive too deeply into everything Excel has tooffer. Odds are good that no one user actually needs every feature inExcel, so this approach is pretty reasonable. At the same time,though, it means a lot of people never get far enough along thelearning curve to see the techniques they can use to make their workmuch easier.

Why Excel Hacks?

Although it's possible to accomplish an enormousamount of work using a relatively simple subset ofExcel's capabilities, the software offers a lot ofpowerful techniques that can leapfrog your work beyond the ordinarywithout requiring that you spend years using and studying Excel.However, most people focus on the content they createdata andformulas, with the occasional chartso moving to these moreadvanced levels of Excel usage looks difficult.

There are lots of ways to take advantage of Excel'scapabilities to greatly extend your ability to create greatspreadsheets, but that don't require years of study.These tools, or hacks quick and dirtysolutions to problems, or clever ways of doing thingswerecreated by Excel users looking for simple solutions to complexissues. The hacks in this book are designed to show youwhat's possible and how to make them workimmediately.

You can benefit from these hacks in two important ways. First, youcan use the hacks directly as you build and improve yourspreadsheets. Second, by studying the hacks and possibly learning alittle Visual Basic for Applications (VBA) code, you can customizethe hacks to meet your needs precisely.

Getting and Using the Hacks

To save youthe time and effort of typing scripts and spreadsheets by hand, allthe hacks (except those that are only a few lines long or use onlythe GUI) are available for download from theauthors' web site at http://www.ozgrid.com/BookExamples/excel-hack-examples.htm.

You'll undoubtedly want to cut and paste from theexamples and modify their contents to make them fit your spreadsheetsmore precisely. Excel spreadsheets are tremendously diverse, andyou'll want to change things to make them fit yourwork.

Finally, please note that although all the scripts, tools,procedures, and resources described and contained in this book havebeen tested, the author and the experts who contributed them make noguarantee or warranty that they will work as intended in yournetworking environment. Nor do we assume any liability orresponsibility for any loss or damage arising from their use. Inother words, the information provided in this book is presented on an as is basis, and we strongly recommend that youexperiment with a hack before using it in a production environment.

How to Use This Book

Although this book is divided into chapters, as described in thefollowing section, you can use it in a variety of different ways. Oneapproach is to think of the book as a toolbox and start by becomingfamiliar with the tools in each chapter. Then, when a need arises ora problem occurs, you can simply use the right tool for the job. Or,you might decide to browse through the book or read it from cover tocover, studying the procedures and scripts to learn more about Excel.Some of the hacks are helpful in this area because they containtutorials about complex subjects or well-documented scripts. You alsomight pick one chapter and see what you find useful to your currentsituation or what you might find helpful in the future.

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