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Sanjay Nair - The Service Desk Handbook – A guide to service desk implementation, management and support

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Sanjay Nair The Service Desk Handbook – A guide to service desk implementation, management and support
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The Service Desk Handbook

A guide to service desk implementation,
management and support

The Service Desk Handbook

A guide to service desk implementation,
management and support

SANJAY NAIR

Every possible effort has been made to ensure that the information contained in - photo 3

Every possible effort has been made to ensure that the information contained in this book is accurate at the time of going to press, and the publisher and the author cannot accept responsibility for any errors or omissions, however caused. Any opinions expressed in this book are those of the author, not the publisher. Websites identified are for reference only, not endorsement, and any website visits are at the readers own risk. No responsibility for loss or damage occasioned to any person acting, or refraining from action, as a result of the material in this publication can be accepted by the publisher or the author.

Apart from any fair dealing for the purposes of research or private study, or criticism or review, as permitted under the Copyright, Designs and Patents Act 1988, this publication may only be reproduced, stored or transmitted, in any form, or by any means, with the prior permission in writing of the publisher or, in the case of reprographic reproduction, in accordance with the terms of licences issued by the Copyright Licensing Agency. Enquiries concerning reproduction outside those terms should be sent to the publisher at the following address:

IT Governance Publishing Ltd

Unit 3, Clive Court

Bartholomews Walk

Cambridgeshire Business Park

Ely, Cambridgeshire

CB7 4EA

United Kingdom

www.itgovernancepublishing.co.uk

Sanjay Nair 2020

The author has asserted the rights of the author under the Copyright, Designs and Patents Act, 1988, to be identified as the author of this work.

First published in the United Kingdom in 2020 by IT Governance Publishing.

ISBN 978-1-78778-237-2

Dedicated to my parents,

for their prayers and unwavering belief in all my endeavours, big and small.

ABOUT THE AUTHOR

Sanjay Nair is an IT service management (ITSM) professional currently working as a service desk manager in Kuwait. He has over 23 years of experience in the field of IT operations, with a primary focus on the end user support domain. Over the past 8 years, he has been coaching and mentoring service desk teams within the banking and aviation industries, with ITIL at the forefront of daily operations.

Sanjay has written this book with the intention of providing operational guidance for implementing, managing and supporting service desks in the enterprise. The book will assist service desk teams in adopting ITIL to accomplish their tasks whilst making the necessary adaptations as per their organisations needs.

PROLOGUE

So, why did I decide to write this book? The answer is that while there is tons of information on the various aspects of the service desk on the Internet, researching each topic and compiling the required content can take a considerable amount of time and effort.

I am hoping that the topics I cover in this book, along with the samples and templates, provide readers with a reference point for the setup and smooth running of service desk operations in any organisation, irrespective of its size or nature of business, without the hassles of searching for the basics on the boundless highway that is the Internet.

In an already agile world which places more importance on actual work done than comprehensive documentation, this book might seem a little out of place. However, I believe that good practices and related documents will always provide a firm foundation for consistent delivery of services.

ACKNOWLEDGEMENTS

To those who have this book in their hands, it will hopefully serve its purpose and help you (and your teams) become more organised and productive. But for me, it is more than that. This is the fulfilment of a dream, an item ticked off my bucket list, and for that I am forever grateful to the people mentioned below.

First and foremost, I would like to thank my dear friends at Keralite Engineers Association (Kuwait) for constantly encouraging and appreciating the articles that I wrote over the years. A handful of these friends have been with me throughout the years, proofreading my work, suggesting ways to improve it and egging me on to eventually get a book published.

A special mention must go to my former co-columnists at Rousing The Kop, a blog dedicated to Liverpool Football Club, who helped develop my passion for writing further.

I have keener eyes at home to thank as well, my family, for giving me honest and impartial feedback and making sure that I stay grounded at all times.

I would also like to thank David Barrow and Michael Walker for their time and effort in providing invaluable feedback to fine-tune the contents of this book.

Tons of gratitude goes out to Nicola Day, production editor at IT Governance Publishing Ltd, for guiding me through this journey and helping see my dream to fruition.

However, the biggest appreciations and obligations are reserved for service desk teams, past and present, that I have had the pleasure to be a part of. It is their contributions at work that motivated me to write this book. Their sincerity, dedication to the job at hand, and willingness to constantly learn and improve themselves will always be a source of inspiration to me.

CONTENTS
CHAPTER 1: WHAT IS A SERVICE DESK?

First and foremost, a service desk should be seen simply for what it is in the literal sense: a central location to go to when you need a service or someone to help you with things.

It is your one-stop destination for enquiries, requests and reporting issues. It is your first touchpoint for any service offered by a service provider. A service desk adds structure to proceedings, whether it is as the front face for the internal customers or by allowing the technical support units to focus on the task at hand, without the continuous hassle of having to deal directly with internal customers.

Human interactions can vary, from the extremely pleasant to the utterly frustrating and demoralising. A service desk team almost completely bears the brunt of disgruntled customers, without allowing their grievances to reach any of the underlying support teams. This is a very important function that is often overlooked, as it is seen simply as part of a service desk agents job and hence never appreciated enough.

You can have all the technical expertise and certifications in the world, but the ability to wake up each morning ready to go again in a service desk environment is by far one of the most underrated skills in the corporate sphere. Ultimately, a good service desk is the glue that binds customers and service providers.

Mission and vision statements

It always helps to have a mission statement and a vision statement for the service desk. These serve as a constant reminder to each team member of their goals and responsibilities as well as those of the organisation. A sample is shown below, which can be altered as needed.

Mission:
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