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50 Things You Can Do With Excel Pivot Table

What is a Pivot Table?

Pivot Tables in Excel are one of the most powerful features within Microsoft Excel.

An Excel Pivot Table allows you to analyze more than 1 million rows of data with just a few mouse clicks, show the results in an easy to read table, pivot/change the report layout with the ease of dragging fields around, highlight key information to management and include Charts & Slicers for your monthly presentations.

We have compiled an interactive tutorial on the 50 different things you can do with an Excel Pivot Table.

You can also join our FREE Excel Pivot Table webinar training where I will teach you the MUST KNOW Excel Pivot Table tips & tricks that will make you an Excel analytical PRO within 1 HOUR.

Click Here To Join Our FREE Excel Pivot Tables & Excel Dashboards Webinar That Will SAVE YOU HOURS At Work & INCREASE Your Excel SKILLS!

Topic 1: Tables
Topic 2: Inserting a Pivot Table
Topic 3: Drill down to audit
Topic 4: Refresh
Topic 5: Subtotals
Topic 6: Report Layouts
Topic 7: Change Count of to Sum of
Topic 8: Number formatting
Topic 9: Format error values
Topic 10: Format empty cells
Topic 11: Keep column widths upon refresh
Topic 12: Show report filter on multiple pages
Topic 13: Average
Topic 14: Show a unique count
Topic 15: % of Grand Total
Topic 16: % of Column Total
Topic 17: % of Row Total
Topic 18: Difference From
Topic 19: Running Total in
Topic 20: Group by Date
Topic 21: Group by Quarters & Years
Topic 22: Sorting by Largest or Smallest
Topic 23: Sort using a Custom List
Topic 24: Filter by Dates
Topic 25: Filter by Values Top 5 Items

Topic 26: Insert a Slicer
Topic 27: Slicer Styles
Topic 28: Slicer Connections for multiple pivot tables
Topic 29: Different ways to filter a Slicer
Topic 30: Creating a Calculated Field
Topic 31: Creating a Calculated Item
Topic 32: Insert a Pivot Chart
Topic 33: Pivot Chart & Slicers
Topic 34: Highlight Cell Rules based on values
Topic 35: Directional Icons
Topic 36: Data Bars, Color Scales & Icon Sets
Topic 37: Intro to GETPIVOTDATA
Topic 38: Refresh All
Topic 39: Move a Pivot Table
Topic 40: Show/Hide Field List
Topic 41: Pivot Table Styles
Topic 42: Sort manually
Topic 43: Use an External Data Source
Topic 44: Clear and Delete Old Items
Topic 45: Count VS Sum
Topic 46: Automatically Refresh
Topic 47: Frequency Distribution
Topic 48: Slicer Connection Greyed Out
Topic 49: Filter by Values (Soon)
Topic 50: Filter by Text wildcards * and ? (Soon)
BONUS: FREE EXCEL PIVOT TABLE WEBINAR

Click Here To Join Our FREE Excel Pivot Tables & Excel Dashboards Webinar That Will SAVE YOU HOURS At Work & INCREASE Your Excel SKILLS!

DOWNLOAD OUR
FREE EXCEL GUIDES

Want to know how to use Excel Pivot Tables, Slicers, Charts and Dashboards?

*** Watch our video and step by step guide below with free downloadable Excel workbook to practice ***

Watch on YouTube and give it a thumbs up

1. Tables

Excel Tables are very powerful and have many advantages when using them. You should start using them asap regardless of the size of your data set, as their benefits are HUUUGE:

1. Structured referencing;
2. Many different built-in Table Styles with color formatting;
3. Use of a Total Row which uses built-in functions to calculate the contents of a particular column;
4. Dropdown lists that allow you to Sort & Filter;
5. When you scroll down from the Table, its Headers replace the Column Letters in the worksheet;
6. Remove Duplicate Rows automatically;
7. Summarize the Table with a Pivot Table;
8. Supports calculated Columns so you can create dynamic formulas outside the Table;

DOWNLOAD EXCEL WORKBOOK

STEP 1 : Select a cell in your table

STEP 2 : Let us insert our table! To do that press Ctrl + T or go to Insert > Table:

STEP 3 : Click OK.

Your cool table is now ready!

2. Inserting a Pivot Table

Pivot Tables in Excel allow you to analyze thousands of rows of data with just a few mouse clicks. It is the most powerful tool within Excel due to its speed and output and I will show you just how easy it is to create one.

If you are using a table or data set to analyze your information, then you should always use a Pivot Table which will enhance your analytical capabilities as well as save you heaps of time off your daily routine.

They are used by Project Managers, Finance Analysts, Auditors, Cost Controllers, Sales Analysts, Financial Controllers, Human Resources, Doctors, and Statisticians just to name a few. Heck, I even created an in-depth online course on Pivot Tables , thats how in demand this Excel tool is in right at this moment!

DOWNLOAD EXCEL WORKBOOK

Now that you are familiar with What is a Pivot Table? Lets understand how to insert one.

STEP 1 : Click in your dataset.

STEP 2 : Go to Insert > Pivot Table

STEP 3 : Place the Pivot Table in a New or Existing Worksheet

STEP 4 : Drag and Drop the fields

You now have your Table ready!

3. Drill down to audit

When you are using a Pivot Table in Excel and want to know what data makes up a certain value, all you have to do is double click on that cell.

This will open up a brand new Sheet with all the rows of data that make up that value.

NB. This is an extraction of your data source, so if you edit the information and Refresh your Pivot Table then nothing will happen. Any changes need to be made in your main data source.

If you want to get rid of this sample data, all you have to do is press CTRL+Z and press DELETE in the popup box.

So go ahead and double click on any values (including SubTotals and GrandTotals) within your Table to view the data that makes up your selected value.

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