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James Stroman - Administrative Assistants and Secretarys Handbook

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From managing the phones, coordinating meetings, and preparing presentations to planning events, crafting clear business communications, and deciphering legal documents, administrative assistants need to be everything to everyone, all the time. Long the gold standard for office professionals seeking to improve their performance and enhance their value to employers, this comprehensive guidebook is the definitive source of information on topics including: creating graphics, charts, and presentations; Microsoft Word, Excel, Outlook, and Publisher; Web conferencing; Electronic and paper filing systems; Recordkeeping; Research skills; Travel arrangements; Meeting planning and management; Business math; Computer and software troubleshooting; and much more. Extensively updated, the fifth edition of the Administrative Assistants and Secretarys Handbook contains new information on Windows 8, Microsoft Office 2013, Apple OS, mobile computing, data security, Google Calendar, Google Drive, Google Docs, and Microsoft Web Applications. Todays administrative jobs are demanding and constantly changing. The latest edition of this best-selling guide will help professionals everywhere come out on top.

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Administrative Assistants
and Secretarys Handbook

FIFTH EDITION

Administrative Assistants
and Secretarys Handbook

FIFTH EDITION

James Stroman Kevin Wilson Jennifer Wauson Bulk discounts available For details visit - photo 1 Kevin Wilson Jennifer Wauson Bulk discounts available For details visit - photo 2 Jennifer Wauson

Bulk discounts available For details visit - photo 3

Bulk discounts available. For details visit:

www.amacombooks.org/go/specialsales

Or contact special sales:

Phone: 800-250-5308

Email:

View all the AMACOM titles at: www.amacombooks.org

American Management Association: www.amanet.org

This publication is designed to provide accurate and authoritative information in regard to the subject matter covered. It is sold with the understanding that the publisher is not engaged in rendering legal, accounting, or other professional service. If legal advice or other expert assistance is required, the services of a competent professional person should be sought.

Library of Congress Cataloging-in-Publication Data

Stroman, James.

Administrative assistants and secretarys handbook / by James Stroman, Kevin Wilson, Jennifer Wauson. Fifth edition.

pages cm

Includes bibliographical references and index.

ISBN 978-0-8144-3352-2 ISBN 0-8144-3352-9 1. SecretariesHandbooks, manuals, etc. 2. Office practiceHandbooks, manuals, etc. I. Wilson, K. (Kevin), 1958 II. Wauson, Jennifer. III. Title.

HF5547.5.S8163

2014

651.3dc23

2013045476

2014 James Stroman, Kevin Wilson, Jennifer Wauson.

All rights reserved.

Printed in the United States of America.

This publication may not be reproduced, stored in a retrieval system, or transmitted in whole or in part, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of AMACOM, a division of American Management Association, 1601 Broadway, New York, NY 10019.

The scanning, uploading, or distribution of this book via the Internet or any other means without the express permission of the publisher is illegal and punishable by law. Please purchase only authorized electronic editions of this work and do not participate in or encourage piracy of copyrighted materials, electronically or otherwise. Your support of the authors rights is appreciated.

About AMA

American Management Association ( www.amanet.org ) is a world leader in talent development, advancing the skills of individuals to drive business success. Our mission is to support the goals of individuals and organizations through a complete range of products and services, including classroom and virtual seminars, webcasts, webinars, podcasts, conferences, corporate and government solutions, business books, and research. AMAs approach to improving performance combines experiential learninglearning through doingwith opportunities for ongoing professional growth at every step of ones career journey.

Printing number

10 9 8 7 6 5 4 3 2 1

Dedicated to the people who have shaped our lives in magnificent ways

John Wilson

Ruth Wilson

Horace Wauson

Evelyn Wauson

Bob Brueck

Pat Brueck

The following products are trademarks or registered trademarks of Adobe Systems Incorporated: Acrobat; Bitstream Font Navigator; Distiller; Illustrator; PageMaker; Photoshop; PostScript; Premiere; Publisher; Shockwave; Type Manager.

The following products are trademarks or registered trademarks of IBM Corporation: Lotus; Lotus Approach; Lotus Notes; Lotus Organizer; Word Pro.

The following products are trademarks or registered trademarks of the Microsoft Corporation: Access; Excel; Firewall; Internet Explorer; MSN.com ; Microsoft Office Live Meeting; Outlook; Outlook Express; PowerPoint; Publisher; Windows; Windows Mail; Windows Media; Windows Paint; Word; Works; SkyDrive; Office 365; Windows Live; Hotmail; Skype; Bing; Lync Online; OneNote.

The following products are trademarks or registered trademarks of Apple Computer: Apple OS; iMac; Macintosh; Macbook; Quicktime; iTunes; iPad; iPhone; iCloud, FaceTime; Safari.

The following products are trademarks or registered trademarks of Google Technology: Google; Google Docs; Google Drive; Android; Gmail; Chrome; Google Plus; Google Calendar; Google Sites; Google Chat; Google Talk; Google Documents: Google Spreadsheets; Google Presentations; Google Forms; Google Drawings.

The following products are trademarks or registered trademarks of their respective companies: 10Base-T and 100Base-T EthernetLSI Logic; Act!Sage; Apple OS, iMac, Macintosh, Macbook Laptop and Quicktime PlayerApple Computer, Inc.; Asynchronous Transfer Mode (ATM)Cisco; Axim and Dell ComputerDell, Inc.; Citrix Systems, Inc.; Compact Flash; FDDI-ASN: Flash; GoToMeetingCitrix Online; HiJaak; ICQ; Lynx; Mosaic; Post-it Notes; SmartMedia; Thumbsplus and WebEx; CorelDRAW, PhotoPaint and WordPerfectCorel Corporation; IntercallWest Corporation; LinuxLinus Torvalds; My DatabaseMy Software; My Mail List and Address BookAvanquest; Orbitz LLC; QuarkXPressQuark Incorporated; RealPlayerRealNetwork; Token Ring Type 1, 3IBM; Travelocity.com LP; UnixX/ Open Company Limited; WebExCisco; WinZipComputing, Inc.; XeroxXerox Corporation; Zip DrivesIomega Corporation; Polaris OfficeInfraware, Inc.; Yahoo MessengerYahoo; Norton Disk DoctorSymantec.

The following products (online) are trademarks or registered trademarks of their respective companies: About.com About, Inc.; Ask.com Ask, Inc.; DogPile.com and Webcrawler.com InfoSpace, Inc.; Excite.com The Excite Network, Inc.; Go.com Buena Vista International; Hotbot.com Lycos Inc.; HotJobs.com and Monster.com ; Looksmart.com LookSmart, Ltd.; Lycos.com Carnegie Mellon University; Mamma.com Mamma.com , Inc.; Netscape Navigator and NetcenterNetscape Communications Corporation; Northern LightNorthern Light Technology; OpenText.com Open Text Corporation; ProfusionIntelliseek, Inc.; SearchCNET Networks, Inc.; SnapNational Broadcasting Company, Inc.; Suite 101Creative Marketeam Canada Ltd; Yahoo.com Yahoo; AOLAmerica Online.

The following products (antivirus software) are trademarks or registered trademarks of their respective companies: AvastAlwil Software; AVG Anti-VirusAVG Anti-Virus; BitDefenderSoftwin; eSafeAladdin Knowledge Systems; eTrustCA; ForefrontSybari Software; F-Prot AntivirusFisk Software International; F-Secure Anti-VirusF-Secure; G Data Security SuiteG Data Software AG; InVircible AVNetZ Computing; Kaspersky Anti-VirusKaspersky Lab; McAfee Anti-VirusMcAfee; NOD32ESET; Norton AntivirusSymantec; Panda AntivirusPanda Sofware; Per AntiVirusPer Systems; Protector PlusProland Software; Quick HealCat Computer Services; Sophos Anti-VirusSophos; SpIDer GuardDialogue Science; Trend Micro AntiVirusTREND Micro; Vexira AntivirusCentral Command Software; waVe AntivirusCyberSoft; Zone AlarmCheckpoint Software.

The following office supply company names are trademarks or registered marks of their respective companies: StaplesStaples, Inc.; Office MaxOffice Max, Inc.; Office DepotOffice Depot, Inc.

The following are trademarks or registered trademarks of the United States Postal Service: Click-N-Ship; Express Mail, Priority Mail.

The following are trademarks or registered trademarks of Federal Express Corporation:

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