Maria Langer - Microsoft® Outlook® for Mac 2011 Step by Step (Step by Step (Microsoft))

Copyright 2011 Maria Langer

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• Send, receive, forward, and organize email messages.

• Include images and other multimedia files as attachments to email messages you send.

• Send files created with Microsoft Office or other applications to clients, coworkers, family, or friends.

• Preview file attachments received as email attachments from others.

• Filter out junk or spam email messages.

• Schedule events, such as appointments or meetings, including recurring events.

• Invite people to meetings and keep track of their responses so that you know who will attend.

• View upcoming events and get reminders for them.

• Store contact information, including phone numbers, email addresses, Web sites, and mailing addresses, for people you know.

• Maintain and organize tasks lists.

• Store information as notes.

• Search through email messages, calendar events, contacts lists, tasks, and notes to find the information you need when you need it.

Part of the Microsoft Office for Mac 2011 suite of applications, Outlook replaces Entourage 2008 with a whole new look and powerful new features. Heres a quick list of some of the ones youll find most useful:

The goal of the Microsoft Office working environment is to make working with Office documentsfor example, Microsoft Outlook for Mac 2011 email messagesas intuitive as possible. You work with an Office document and its contents by giving commands to the application in which the document is open. All Office for Mac 2011 applications organize commands on a horizontal bar called the ribbon, which appears across the top of each application window whether or not there is an active document.

Commands are organized on task-specific tabs of the ribbon, and in feature-specific groups on each tab. In Outlook for Mac, commands generally take the form of buttons and lists.

Throughout this book, we discuss the commands and ribbon elements associated with the Outlook feature being discussed. In this topic, we discuss the general appearance of the ribbon, things that affect its appearance, and ways of locating commands that arent visible on compact views of the ribbon.

Dynamic Ribbon Elements

The ribbon is dynamic, meaning that the appearance of commands on the ribbon changes as the width of the ribbon changes. A command might be displayed on the ribbon in the form of a large button, a small button, a small labeled button, or a list entry. As the width of the ribbon decreases, the size, shape, and presence of buttons on the ribbon adapt to the available space.

For example, when sufficient horizontal space is available, the buttons on the Home tab of the Outlook application window are spread out and youre able to see the commands available in each group as large or wide buttons.

If you decrease the width of the ribbon, some buttons shrink and their button labels disappear.

The width of the ribbon is dependent on the horizontal space available to it, which depends on these two factors: