Paul McFedries - Teach Yourself Visually Access 2013

Teach Yourself VISUALLY Access 2013 Published by
John Wiley & Sons, Inc.
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Indianapolis, IN 46256 www.wiley.com Published simultaneously in Canada Copyright 2013 by John Wiley & Sons, Inc., Indianapolis, Indiana No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, (978)750-8400, fax (978)646-8600. Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, (201)748-6011, fax (201)748-6008, or online at www.wiley.com/go/permissions. Wiley publishes in a variety of print and electronic formats and by print-on-demand. Some material included with standard print versions of this book may not be included in e-books or in print-on-demand. If this book refers to media such as a CD or DVD that is not included in the version you purchased, you may download this material at http://booksupport.wiley.com. For more information about Wiley products, visit www.wiley.com.

Library of Congress Control Number: 2013932930 ISBN: 978-1-118-51770-3 Manufactured in the United States of America 10 9 8 7 6 5 4 3 2 1 Trademark Acknowledgments Wiley, the Wiley logo, Visual, the Visual logo, Teach Yourself VISUALLY, Read Less - Learn More and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates. Microsoft and Access are registered trademarks of Microsoft Corporation in the United States and other countries. All other trademarks are the property of their respective owners. John Wiley & Sons, Inc. is not associated with any product or vendor mentioned in this book.

LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM.

THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ. FOR PURPOSES OF ILLUSTRATING THE CONCEPTS AND TECHNIQUES DESCRIBED IN THIS BOOK, THE AUTHOR HAS CREATED VARIOUS NAMES, COMPANY NAMES, MAILING, E-MAIL AND INTERNET ADDRESSES, PHONE AND FAX NUMBERS AND SIMILAR INFORMATION, ALL OF WHICH ARE FICTITIOUS. ANY RESEMBLANCE OF THESE FICTITIOUS NAMES, ADDRESSES, PHONE AND FAX NUMBERS AND SIMILAR INFORMATION TO ANY ACTUAL PERSON, COMPANY AND/OR ORGANIZATION IS UNINTENTIONAL AND PURELY COINCIDENTAL. Contact Us For general information on our other products and services please contact our Customer Care Department within the United States at (877)762-2974, outside the United States at (317)572-3993 or fax (317)572-4002. Sales | Contact Wiley at (877) 762-2974 or fax (317) 572-4002. Sales | Contact Wiley at (877) 762-2974 or fax (317) 572-4002.

Credits Executive Editor Jody Lefevere Project Editor Dana Rhodes Lesh Technical Editor Vince Averello Copy Editor Dana Rhodes Lesh Editorial Director Robyn Siesky Business Manager Amy Knies Senior Marketing Manager Sandy Smith Vice President and Executive Group Publisher Richard Swadley Vice President and Executive Publisher Barry Pruett Project Coordinator Katie Crocker Graphics and Production Specialists Ana Carrillo
Joyce Haughey
Andrea Hornberger
Jennifer Mayberry Quality Control Technician Lauren Mandelbaum Proofreading and Indexing Cynthia Fields
BIM Indexing & Proofreading Services About the Author Paul McFedries is a full-time technical writer. Paul has been authoring computer books since 1991 and has more than 80 books to his credit. His books have sold more than four million copies worldwide. These books include the Wiley titles Teach Yourself VISUALLY Microsoft Excel 2013, Teach Yourself VISUALLY Microsoft Windows 8, Windows 8 Visual Quick Tips, iPhone 5 Portable Genius, and iPad 4th Generation and iPad mini Portable Genius . Paul is also the proprietor of Word Spy (www.wordspy.com), a website that tracks new words and phrases as they enter the language. Paul invites you to drop by his personal website at www.mcfedries.com or follow him on Twitter at @paulmcf and @wordspy.

Authors Acknowledgments It goes without saying that writers focus on text, and I certainly enjoyed focusing on the text that you will read in this book. However, this book is more than just the usual collection of words and phrases. A quick thumb through the pages will show you that this book is also chock-full of images, including sharp screenshots. Those colorful images make for a beautiful book, and that beauty comes from a lot of hard work by Wileys immensely talented group of designers and layout artists. They are all listed in the Credits section on the previous page, and I thank them for creating another gem. Of course, what you read in this book must also be accurate, logically presented, and free of errors.

Ensuring all of this was an excellent group of editors that included project editor and copy editor Dana Lesh and technical editor Vince Averello. Thanks for your exceptional competence and hard work. Thanks, as well, to Wiley executive editor Jody Lefevere for asking me to write this book. How to Use This Book Whom This Book Is For This book is for the reader who has never used Microsoft Access. It is also for readers who want to expand their knowledge of Access and learn about the features of the latest version. The Conventions in This Book Steps This book uses a step-by-step format to guide you easily through each task.

Numbered steps are actions you must perform; bulleted steps clarify a point, step, or optional feature; and indented steps give you the result. Notes Notes give additional information special conditions that may occur during an operation, a situation that you want to avoid, or a cross-reference to a related area of the book. Icons and Buttons Icons and buttons show you exactly what you need to click to perform a step.