Rosemarie Withee - Office 365 for Dummies

Office 365 For Dummies

Published by: John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030-5774, www.wiley.com

Copyright 2019 by John Wiley & Sons, Inc., Hoboken, New Jersey

Published simultaneously in Canada

No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without the prior written permission of the Publisher. Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley & Sons, Inc., 111 River Street, Hoboken, NJ 07030, (201) 748-6011, fax (201) 748-6008, or online at http://www.wiley.com/go/permissions .

Trademarks: Wiley, For Dummies, the Dummies Man logo, Dummies.com, Making Everything Easier, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and may not be used without written permission. Microsoft and Office 365 are registered trademarks of Microsoft Corporation. All other trademarks are the property of their respective owners. John Wiley & Sons, Inc. is not associated with any product or vendor mentioned in this book.

LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL, ACCOUNTING, OR OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM. THE FACT THAT AN ORGANIZATION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND/OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ.

For general information on our other products and services, please contact our Customer Care Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993, or fax 317-572-4002. For technical support, please visit https://hub.wiley.com/community/support/dummies .

Wiley publishes in a variety of print and electronic formats and by print-on-demand. Some material included with standard print versions of this book may not be included in e-books or in print-on-demand. If this book refers to media such as a CD or DVD that is not included in the version you purchased, you may download this material at http://booksupport.wiley.com . For more information about Wiley products, visit www.wiley.com .

Library of Congress Control Number: 2018956414

ISBN 978-1-119-51335-3 (pbk); ISBN 978-1-119-51337-7 (ebk); ISBN 978-1-119-51336-0 (ebk)

Over the last few years, a massive shift has occurred at Microsoft. Microsoft has transitioned from selling software that large customers install locally to a company that sells cloud-based services. Office 365 is just such a service. Microsoft is not the only company that has done this. Just about every traditional software company now offers its product over the Internet as a service.

As a user in this new service-based software world, you have all the power. You can start using advanced software in a matter of minutes that only a decade ago was reserved for the largest corporate entities with dedicated teams and huge budgets. You can decide to start using software one day and decide to stop using it and stop paying for it a week later. You can add more user licenses to your subscription or remove them when you dont need them. In short, it is a great time to be a consumer of software.

This book is about understanding Microsoft Office 365 at a fairly high level. It includes some of the administrative tasks of setting up and managing the software along with using some of the most well-known applications. The Office 365 product consists of many applications, and the book walks you through some of the major ones.

Microsoft is constantly adding new features and products to Office 365 so this book should be used as a base to get started. You can then explore further on your own. In fact, in most cases there are books dedicated to each app in particular. For example, if you want to learn more about Excel, you can pick up a book about Excel. The same goes for other apps like Outlook and Word, as well as apps that need extensive administration and management like SharePoint, Exchange, Teams, and others. We try to balance our coverage to provide a high-level view that can be used to get you started. Think of this book as the entry door to the whole enchilada known as Office 365.

If you are considering moving to Office 365 or have already moved, then this book is the first book you should read to get up to speed on the concepts and terms as quickly as possible.

In this book we focus on Microsofts Office 365 software because we are big fans of it and use it regularly. With that said, it is not the only game in town. You will find similar offerings from Google, Dropbox, Facebook, and nearly any other large and small software company on the planet. Much of the feedback we have received from previous editions of the book dinged us for being too obsessed with the Microsoft tools and trying to sell for Microsoft. Though we are fans of Office 365, we often recommend other options as well depending on the specific needs of the customers we are working with. We have decades of experience and we tried hard to bring that to this book on Office 365. We hope that you will get value out of all of our hard work through trials, failures, and successes, and we hope you enjoy the book.

This book is designed to be read as you want to find out about specific components of Office 365. You do not need to read the chapters of the book in any order; however, we recommend you read the first part first to gain foundational knowledge of service-based software and in particular Office 365. Then feel free to jump around as you see fit.

The familiar For Dummies icons offer visual clues about the material contained within this book. Look for the following icons throughout the chapters:

Whenever you see a Tip icon take note. We use the tip icon whenever we want you to pay particular attention. Throughout the process of writing the book, we worked closely with Microsoft on any bugs or issues that have come up. When we found something worth a special note, we use this icon for emphasis.