Joan Lambert - Microsoft Outlook 2016 Step by Step

Joan Lambert

PUBLISHED BY
Microsoft Press
A division of Microsoft Corporation
One Microsoft Way
Redmond, Washington 98052-6399

Copyright 2016 by Joan Lambert

All rights reserved. No part of the contents of this book may be reproduced or transmitted in any form or by any means without the written permission of the publisher.

Library of Congress Control Number: 2015934881
ISBN: 978-0-7356-9778-2

Printed and bound in the United States of America.

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Introduction

Welcome! This Step by Step book has been designed so you can read it from the beginning to learn about Microsoft Outlook 2016 and then build your skills as you learn to perform increasingly specialized procedures. Or, if you prefer, you can jump in wherever you need ready guidance for performing tasks. The how-to steps are delivered crisply and conciselyjust the facts. Youll also find informative, full-color graphics that support the instructional content.

Who this book is for

Microsoft Outlook 2016 Step by Step is designed for use as a learning and reference resource by home and business users of Microsoft Office programs who want to use Outlook to manage email messages, calendaring, contact records, and task lists. The content of the book is designed to be useful for people who have previously used earlier versions of Outlook, and for people who are discovering Outlook for the first time.

The Step by Step approach

The books coverage is divided into parts representing general Outlook skill sets. Each part is divided into chapters representing skill set areas, and each chapter is divided into topics that group related skills. Each topic includes expository information followed by generic procedures. At the end of the chapter, youll find a series of practice tasks you can complete on your own by using the skills taught in the chapter. You can use the practice files that are available from this books website to work through the practice tasks, or you can use your own files and Outlook items.

Download the practice files

Although you can complete the practice tasks in this book by using your own Outlook items and files, for your convenience we have provided practice files for some of the tasks. You can download these practice files to your computer from http://aka.ms/outlook2016sbs/downloads. Follow the instructions on the webpage to install the files on your computer in the default practice file folder structure.

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Important

Outlook 2016 is not available from the books website. You should install that app before working through the procedures and practice tasks in this book.

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As you work through the practice tasks in this book, you will create Outlook items that you can use as practice files in later tasks.

The following table lists the practice files supplied for this book.

Ebook edition

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Part 1: Get started with Outlook 2016

1. Outlook 2016 basics

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In this chapter

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Practice files

No practice files are necessary to complete the practice tasks in this chapter.

Electronic messaging keeps many of us in contact with colleagues, clients, friends, and family members. For people who are dependent on electronic communicationsand even more so for those who work in enterprises that use Microsoft Exchange Server, SharePoint, and Skype for Business to manage collaborationOutlook 2016 offers an ideal solution. From one place, you can quickly create, store, organize, manage, and retrieve messages, address books, calendars, , and more. More importantly, Outlook makes this information available to you when and where you need it.

The elements that control the appearance of Outlook and the way you interact with it are collectively referred to as the user interface. Some user interface elements, such as the color scheme, are cosmetic. Others, such as toolbars, menus, and buttons, are functional. You can modify cosmetic and functional user interface elements to suit your preferences and working style.

This chapter guides you through procedures related to starting Outlook, working in the Outlook user interface, and managing Office and Outlook settings.