R.M. Hyttinen - Word 2016: Up To Speed

Word 2016: Up To Speed

R.M. Hyttinen

Word 2016: Up to Speed

By R.M. Hyttinen

Copyright 2016 by R.M. Hyttinen. All rights reserved.

Published by PCM Courseware, Milwaukee, Wisconsin.

http://pcmcourseware.com

ISBN: 978-0-9915186-8-5

Examples used in this book are fictional. Any resemblance to actual persons living or dead, businesses, incidents, organization or events is purely coincidental.

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, without the prior permission of the Publisher. Although every precaution has been taken in the preparation of this book, the publisher and author assume no responsibility for errors and omissions. Nor is any liability assumed for damages resulting from the use of information contained within.

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License Notes

This e-book is licensed for your personal enjoyment only. This e-book may not be re-sold, given away to other people or used in any type of training classes. If you would like to share this book with another person, please purchase an additional copy for each recipient. If youre reading this book and did not purchase it, or it was not purchased for your use only, then please return to your favorite e-book retailer and purchase your own copy. Thank you for respecting the hard work of this author.

Trademark Acknowledgements

Microsoft, Windows and Microsoft Word are registered trademarks of the Microsoft Corporation. All other known trademarks have been appropriately capitalized and are the property of their respective owners.

TABLE OF CONTENTS

As the author and founder of PCM Courseware, I am delighted to bring you the next in our Up To Speed series of guides: Word 2016 - Up To Speed. Since 2003, PCM Courseware has been publishing innovative Print-On-Demand electronic courseware for both the PC and the Macintosh and beginning with the Up to Speed series, we are now creating software guides for everyone, not just for software trainers.

My mission is to create guides to make learning technology concepts easy, no matter what kind of learner you are. The guides are simple to use yet comprehensive in their effectiveness. Many students find the step-by-step approach of our manuals to be a valuable self-study resource.

You do not need to read the book sequentially, although this can certainly be helpful if you are just starting out with Microsoft Word . Ive written the book from scratch, starting with basic Word topics and moving on to more advanced features of the application, designed to help you to become more productive more quickly.

If you are looking to accomplish a specific task, be sure to take advantage of the handy Table of Contents.

So lets get started with Word 2016 Up to Speed.

Welcome to Microsoft Word 2016! Microsoft Word is a powerful and user-friendly word-processing application that allows you to create a variety of professional text-based documents. You can create everything from simple letters to a jazzy newsletters complete with columns, graphics and tables. Microsoft Word contains many powerful tools to make word-processing more efficient, such as a built-in spell and grammar checker, the ability to autocorrect your document, and much more. In this lesson, well begin by launching the Word Application.

To start Microsoft Word, follow these steps:

1. If you are using Windows 8 or Windows 10, click the Word tile on the Start screen (if you dont see a Word tile, type: Word until the application is highlighted). If using Windows 10, tap the Windows key and type: Word until Word 2016 displays. Press Enter.

2. If using Windows 7 or before, click the Start button on the lower-left corner of your screen to display the Start menu, select All Programs > Microsoft Office > Microsoft Word 2016 from the Start Menu to launch the application (this may vary, depending on your installation).

3. Click Blank Document in the right pane.

When you first open a blank document, you see a white document area along with the parts of the Microsoft Word screen as shown in the screen shot below. If you have worked with prior versions of Word, youll immediately notice that the user interface has been completely redesigned.

The toolbar system of older Word versions have been replaced by the Ribbon. The Ribbon is designed to help you quickly find the commands you need in order to complete a task. On the Ribbon, youll find Command Tabs that relate to the tasks you wish to accomplish. The default Command Tabs in Word are: File, Home, Insert, Design, Layout, References, Mailings, Review and View.

Different command icons, called Command Sets appear under each Command Tab. The commands that appear depend on the Command Tab that is selected. Each Command Set is grouped by its function. For example, the Insert tab contains commands to add tables, charts, illustrations, links and text objects into your document. Contextual Commands only appear when a specific object is selected. This helps in keeping the screen uncluttered.

Under the File tab on the Ribbon is what Microsoft refers to as Backstage view. This view allows for quick access to permissions, meta-data, and common document management tasks such as opening, closing, printing and saving files. If youve worked at all with Windows 8, you may notice that Backstage view is similar to many screens in Window 8.

On the bottom of many of the Command Sets is a Dialog Launcher, which when clicked, launches a dialog box for that set of commands.

On the top-left corner of the screen above the Ribbon is the Quick Access Toolbar. This toolbar contains by default the Save, Undo, Redo and Touch/Mouse commands. In addition, clicking the drop-down arrow to the right allows you to customize the Quick Access Toolbar and to add other tools that you use regularly. You can choose which tools to display on the Quick Access Toolbar from the list or select More Commands to add commands that are not in the list.

If you are using Word on a touch device such as a tablet or smartphone, the handy Touch display mode makes viewing your data much more pleasant. Located on the Quick Access Toolbar, this view displays extra space between commands making it easier to select via touch. To display your Word documents in Touch mode, click the Touch/Mouse mode icon on the Quick Access Toolbar and choose Touch from the menu (if the Touch/Mouse command isnt visible, click the arrow on the Quick Access toolbar and choose Touch/Mouse mode from the menu). To switch back to standard mode, click the Touch/Mouse mode icon again and choose Mouse from the menu.