Jordan - Word 2021: A Useful Guide for Microsoft® Word

Word 2021

A Useful Guide for

Microsoft Word

Published by: Conor Jordan

Arthurstown

New Ross

Co. Wexford

E-mail: conorjordan@gmail.com

Web: www.digidiscover.com

All material contained within this manual is copyright Conor Jordan 2021. All rights reserved. Reproduction of this manua l s content is forbidden without permission from Conor Jordan.

Microsoft, Windows, Office, Word, Excel, PowerPoint, Access and Outlook are trademarks of the Microsoft Corporation. Screenshots and names were used with permission from Microsoft.

Conor Jordan is unaffiliated with Microsoft,

The intent of this manual is to provide a guide to readers to help them understand current features associated with using the Microsoft Word application.

The purpose of this book is to enable readers to gain a greater understanding of the application which may or may not help them achieve their desired results.

Revision sections are for practice purposes only to enable readers to gain a greater understanding of the Word application.

Objectives

On completion of this manual, learners should be able to:

Use the basic functions of Microsoft Word

Create documents

Format documents

Create and format objects

Carry out a mail merge

Prepare outputs with page setup and printing

Apply advanced text, column, paragraph and table formatting

Use templates, fields and forms

Use referencing features including footnotes, endnotes and captions. Insert cross references, indexes and create a table of contents

Use linking and embedding features

Use advanced mail merge features

Use automation features including macros

Collaborate and review documents

Insert headers and footers, as well as watermarks

Apply document security features

Work with master documents and subdocuments

Downloading the Work Files

Work files associated with this manual provides the opportunity to practice the techniques outlined without having to type and format many documents saving the learner time to focus on the practical exercises. An internet connection is required to download the files. Visit www.digidiscover.com/downloads and click on the button associated with the manual you are using.

Files should be saved in a Word folder in your Documents folder on your computer.

Contents

Section 1 Using Microsoft Wor d

Introductio n

Opening Wor d

Open a New Documen t

Layout of the Word Scree n

Quick Access Toolba r

Closing a Word Documen t

Closing the Word Applicatio n

Using A Templat e

Saving Document s

Saving in Different Format s

Switch Between Document s

Arrange Al l

Option s

Hel p

Tell Me Bo x

Zoom Contro l

Setting Zoo m

Hide the Ribbo n

Searching a Documen t

Go To Too l

Revision Section

Section 2 Document Creatio n

View s

Entering text into a documen t

Show/Hide Character s

Line Break s

Page Break s

Editing Tex t

Selecting Tex t

The Selection Ba r

Replac e

Copy, Paste and Cu t

Revision Section

Section 3 Formattin g

Fon t

Bold, Italic and Underlin e

Subscript and Superscrip t

Font Colou r

Altering Cas e

Hyphenatio n

Hyperlink s

Merging Paragraph s

Line Break s

Alignmen t

Indenting Paragraph s

Tab Setting s

Tab Alignmen t

Paragraph Spacin g

Bullets and Numberin g

Borders and Shadin g

Character and Paragraph Style s

Copy Format Too l

Revision Section

Section 4 Table s

Editing Table s

Table Formattin g

Object s

Revision Section

Section 5 Mail Merg e

Using a Data Sourc e

Writing your Lette r

Revision Section

Section 6 Document Setu p

Headers & Footer s

Spell Chec k

Print a Documen t

Revision Section

Section 7 Formattin g

Text Wrapping Option s

Positioning Object s

Positioning Table s

Find and Replac e

Finding Whole Word s

Replacing Types of Fon t

Paste Specia l

Line Spacin g

Paginatio n

Outline Numberin g

Using Style s

Creating a Character Styl e

Matching Style s

Modifying Style s

Multiple Column Layout s

Column Widths & Spacin g

Revision Section

Section 8 - Table s

Table Style s

Cell Margin s

Aligning Tex t

Repeat Header Ro w

Sorting a Tabl e

Converting Text to a Tabl e

Converting a Table to Tex t

Revision Section

Section 9 Referencin g

Caption s

Table Caption s

Footnote s

Endnote s

Inserting Citation s

Table of Content s

Table of Figure s

Indexe s

Bookmark s

Cross-Referenc e

Field s

Change a Field Numbe r

Create a For m

Protecting Form s

Save & Modify a Templat e

Revision Section

Section 10 Advanced Mail Merg e

Creating a Data Sourc e

Editing a Data Sourc e

Ask Fiel d

If Then Else Field s

Mergin g

Revision Section 1

Section 11 Linkin g

Linking & Embeddin g

Break a Lin k

Embedding Dat a

Revision Section 1

Section 12 Automatio n

AutoForma t

AutoCorrec t

AutoTex t

Modify an AutoText Entr y

Delete an AutoText Entr y

Create a Macr o

Run a Macr o

Creating a Custom Butto n

Revision Section 1

Section 13 Editin g

Tracking Change s

Compare and Combine Document s

Password Protectio n

Section Break s

Headers & Footer s

Watermar k

Spellin g

Thesauru s

Revision Section 1

Section 1 Using Microsoft Word

Introduction

Microsoft Word is a useful word processing application with plenty of features allowing the user to create a range of documents.

You can create letters, reports, essays, resumes as well as books, shopping lists and articles.

Users can create templates for web pages with Microsoft Word, translate languages, insert 3D models and proof-read your work

In this tutorial, you will learn how to use the many functions of Microsoft Word that you can use to create a range of documents

Opening Word

1. Click on the Start button on the left-hand side of the screen

1. Scroll through the list of applications until you find the Word icon

1. Click on the Word icon The Home screen appears

Open a New Document

1. Display the Home screen

1. Click on Blank Document

Layout of the Word Screen

The top line is the Title Bar showing the document in use

The Quick Access Toolbar has options including Save, Undo and Redo The File tab has functions such as Open, Save, Print and Close

Under this toolbar is the Ribbon grouped into Tabs containing various functions Hover over a button to see its name (ToolTip)

The Status Bar on the bottom of the window displays messages about current tasks The right of the Status Bar contains Views buttons and a Zoom slider

The Taskbar on the bottom of the screen contains buttons for each active task

Quick Access Toolbar